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Procedure writing software and policy writing software
ProcedureWRITE has gone into retirement. Take a look at its successor by clicking here, or wait 5 seconds and you'll be taken to the Zavanta page.
"Zavanta definitely rules! Not that I wasn't fond of ProcedureWRITE, but this is awesome!!" --- Terri, Physicians Plus Insurance Corp.
ProcedureWRITE is simply the best procedure and policy writing software tool available to create and manage business procedures and policies; it's knowledge management software too. ProcedureWRITE steps you through everything you need to create a good procedure, process, policy, work instruction, or user defined document, and creates a professionally formatted document in seconds.
In contrast to word processing, ProcedureWRITE's automatic formatting feature produces sophisticated, professionally formatted procedures in seconds, up to 53 times faster than you could produce comparable quality in a plain word processor or page layout program--and with a much shorter learning curve.
Automatic formatting is a big time saver. Why should engineers, trainers, managers, supervisors and shop foremen waste time messing with fonts, margins and other complicated desktop publishing tasks? That just wastes time and detracts from getting the job done. You might say, "We just let the secretary do all that." But, why pay a secretary, clerk, or Quality Manager to do work that could be done automatically in a fraction of the time?
ProcedureWRITE is the ultimate procedure writing software for writing and managing procedures. It's the perfect procedure writing and work instruction software tool for quality control and operations managers, engineers, safety supervisors, IT staff, training staff, policy and procedure writers, human resource staff, financial services, HIPAA managers, or anyone who must write instructions for performing a task.
Base Authoring System $865
Create, manage, and track "how to" knowledge. Document business processes, author standardized procedures, and create detailed work instructions. Includes online Writing Tips Guidebook with comprehensive, expert advice for planning and creating structured documentation. Print documents or generate electronic files in RTF (rich text format) or PDF formats using Adobe's Acrobat software. Click here for sample ProcedureWRITE document "printed" as PDF.
Adobe Acrobat Reader (PDF) free download.
Click for 60K screen shot
Two add-on modules:
HTML Export Gateway Module $695
Optional Export Gateway Module automatically creates web (HTML) libraries of policies, procedures, and all elements of your knowledgebase for instant distribution on a network, Intranet, or the Internet. The exported HTML pages use Web standards that make them compatible with Netscape and Internet Explorer web browsers.
Want to see what your Intranet will look like using ProcedureWRITE's HTML Export Gateway? (This will open a new window. Close the new window to return to this page.)
Policy Writing Module $325
Optional policy writing software module extends the Base Authoring system to include separate creation, management, and tracking of corporate policies. Seamlessly link related policies and procedures. Offers additional screens and reports that are specific to policy documents.
Click for 60K screen shot
Complete Suite Single-user Standalone license: $1495Annual Maintenance: $290
Suite 2-users Concurrent Network license: $3200Annual Maintenance: $590
Suite 5-users Concurrent Network license: $5930Annual Maintenance: $995
Suite 10-users Concurrent Network license: $7800Annual Maintenance: $1475
Suite 15-users Concurrent Network license: $9560Annual Maintenance: $1720
"Concurrent users" is defined as the number of authoring people logged into the system at one time. The total number of users can be any number.
Site and company-wide licensing available.
Annual Maintenance Program
Unlimited free telephone technical support (after the initial 30 day free support period) and free software enhancements for 1 year. Optional after first year.
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Click here to download ProcedureWRITE feature list as Acrobat (PDF) file.
- Lets you write procedures for any task, any department
- Keeps track of all your procedures in one central database
- Instantly sorts your procedures by document name or number
- Produces professionally formatted procedures in seconds
- Incorporates graphics and screen captures from other Windows programs
- Provide user-definable names for all fields and report sections.
- Provide Global Search and Replace across documents for text string changes.
- Provide Global Search and Replace across documents for document number changes.
- Provides Rich Text Format and ASCII File exports for use with other programs
- Lets you instantly move and renumber steps with "drag and drop" interface
- Keeps track of document owners, authors and development status
- Automatically creates Master Document List for easy reference and tracking
- Lets you set a review date to check for obsolete or out-of-date documents
- Automatically reminds you to update revision date
- Supports any date format
- Provides a quick outline of all your steps and substeps
- Writing Guide: Click for 100K screen shot
- General Information
- Putting The Pieces Together
- Writing Clear Sentences
- Writing Steps
- Application Advice:
- Procedure Topics
Click for 60K screen shot - Policy Topics
Click for 60K screen shot
- Procedure Topics
- Available in both standalone PC and network versions.
A few ProcedureWRITE features:
Document Control and Review Cycle:
- Allow user to setup Reviewer Pick List for groups and individuals
- Send attached documents via email routing to Reviewer List from within Authoring Module.
ProcedureWRITE HTML Export Gateway
Web (HTML) & Link Management:
- Ability to create multiple, user-defined subindexes off the central web "homepage" so that groups of users can get to just the documents they need quickly and easily
- Ability to insert links and URL addresses in any field
- Additional formatting options for HTML and Hardcopy versions
- Batch export to create HTML policy and procedure libraries for off hours processing
- Ability to automatically delete HTML version when source record is deleted
- User definable preferences for text beside multimedia icons
- Include ANY type of document in related documents section, so user can hotlink to other manuals or documentation created outside of ProcedureWRITE
- Add System Administrator security password to Export Gateway exporting routine
Enhancements in V 2.5:
- Perform as many back-to-back exports as you want to a given location using different filter conditions for each
- Links to subindexes appear directly on the Main Index pages and you can customize or remove identifying headers
- Subindex pages automatically for any location based on filter definitions and have them automatically refreshed; perform exports and set up indexes in multiple subfolders to create a more complex site
- Deferred Export will perform as many exports as you have defined to as many locations as you defined and will automatically refresh all Indexes
- Easily search for exported files by document and delete them from the export folders to take them "out of circulation" during updating
Administrative:
- Option to set file extension to .htm or .html
- Option to set homepage file as index.htm, default.htm, etc.
- Option to store multiple sets of Custom Preferences
Format options:
- Set a custom background color or picture
- Customize colors and fonts
- Choose from 3 basic layouts for document pages
- Activate animated icons
- Customize bullet graphics anfd icon and banner graphics
- Define custom links for icon and banner graphics
Search Engine Link:
- Option to automatically create navigation buttons that link to existing web server search engines for full text searches from any page
Advanced HTML Customization:
- Define and store custom HTML code
System Requirements
You need the following hardware and software to run ProcedureWRITE:- An IBM compatible PC with 486 processor or higher
- Microsoft Windows v.3.1 or higher
- Minimum 16 MB RAM
- Server: 13MB disk space for install
- Standard VGA monitor and mouse
- NetBIOS compatible network software (optional)
- Color printer (optional)
ProcedureWRITE V 2.5 is compatible with any standard NetBIOS network software including Novell® and Lantastic.®
ProcedureWRITE is compatible with standard Microsoft Windows® V 3.1, Windows 95/98® and Windows NT/2000® operating systems.
The demo CD-ROM contains a multimedia Knowledgebase Overview and ProcedureWRITE Tour, as well as an option to install a FREE 14 day trialware edition so you can take ProcedureWRITE for a test drive.
Minimum demo system requirements: Microsoft Windows® 95, 98 or NT/2000; 16MB RAM; 6x or faster CD-ROM drive.
Order an evaluation demo of ProcedureWRITE, info, and prices, by clicking the CD-ROM icon below, then fill out the form on the demo request page.
Demo available via snail mail.
Call 630.510.7529
Click here to download a FREE sample procedure in .rtf format which should be readable by most word processors. This sample was created with ProcedureWRITE and is one of a set of 20 sample procedures you can use as guidelines to create your own procedures. This set sells for $250 U.S.
If you are looking for electronic procedure writing software, you may be interested in two other software solutions commonly used in an electronic document environment:
